CBSE Class X/XII LOC Submission 2023-24: Important Dates, Fees, and Guidelines

The article discusses the important dates, fees, and guidelines for the submission of the List of Candidates (LOC) for the CBSE Class X and XII Examinations 2023-24 which starts on 18th August 2023. It also provides information on the steps involved in the online submission of LOC details.

The Central Board of Secondary Education (CBSE) has initiated the process for the submission of the List of Candidates (LOC) for the Class X and XII Examinations for the academic year 2023-24. The LOC submission is a crucial step in the preparation and organization of the CBSE Board’s Examinations, and it requires meticulous attention to detail and adherence to specified guidelines. This article provides an overview of the key aspects and steps involved in the submission of the LOC.

Commencement and Procedure

The submission of the List of Candidates (LOC) for the Class X and XII examinations is scheduled to starts on August 18, 2023 without late fees. The entire process is conducted through the e-Pariksha link available on the CBSE official website (https://cbse.gov.in). Schools are advised to ensure timely submission of accurate student data to avoid future complications.

Importance of Accurate Data

It is imperative for schools to submit accurate and correct student data through the LOC process. This accuracy ensures that eligible students are properly registered for the examinations and helps avoid any issues that could arise in the future. Schools are encouraged to conduct meetings involving principals, responsible teachers, and staff to discuss and comprehend the guidelines detailed in the circular, ensuring accurate and thorough LOC submission.

Key Actions for LOC Registration

1. Understanding Guidelines: Schools must convene meetings to thoroughly understand the circular and the instructions provided for LOC submission. Clear comprehension of the guidelines is essential for accurate data entry.
2. Eligibility Criteria: Only students meeting the Examination Bye-Laws criteria should be sponsored for the Class X and XII Board Examinations. This includes factors such as regular attendance, enrollment in affiliated schools, and eligibility based on age and previous academic records.
3. Verification and Approval: Schools need to verify that candidates sponsored are their own regular and bonafide students. Additionally, students should not be registered with any other School Education Board apart from CBSE.
4. Relevant Documentation: For Class XII students, confirmation of passing Class X from a recognized School Education Board is mandatory.

Teacher Information and Evaluation

1. Teacher Information: The roles of teachers are crucial in the evaluation process. Only Teachers of Grade IX-X and Grade XI-XII (TGTs/PGTs) should be listed as TGT/PGT in the data to ensure accurate selection of evaluators.
2. Subject Combinations: Schools should be cautious when selecting subject combinations, adhering to the prescribed list of valid/invalid combinations provided by CBSE.

Important Considerations

1. Data Accuracy: Schools are encouraged to ensure accurate data entry, including full names of students and teachers. Abbreviations and salutations should be avoided.
2. Photograph Upload: Schools must ensure photographs are uploaded for all students in Class IX/XI registration. New affiliated schools should also upload photographs of their bonafide students.
3. Data Submission: Submission of data on the HPE portal is a prerequisite for finalizing LOC data. Schools are advised to save the confirmation number generated upon successful submission.
4. Changes and Corrections: Once submitted, changes to LOC data will not be allowed. Therefore, careful attention to detail before submission is vital.

Syllabus and Scheme of Studies for CBSE Classes: Important Guidelines

The Central Board of Secondary Education (CBSE) has outlined a comprehensive syllabus and scheme of studies for Secondary and Senior Secondary classes. It is mandatory for schools to adhere to this scheme of studies while offering subjects to students. This article provides essential insights into the syllabus, scheme of studies, and guidelines to be followed by schools.

Scheme of Studies

The CBSE has established a scheme of studies that encompasses various subjects for Secondary and Senior Secondary classes. This scheme of studies aims to provide a balanced and holistic education to students. Schools are required to offer subjects as per the specified scheme of studies, ensuring that students have access to a diverse range of subjects.

To gain a comprehensive understanding of the subjects offered and the prescribed syllabus for each subject, schools can refer to the official CBSE Curriculum available at https://cbseacademic.nic.in/curriculum2024.htm.

Guidelines for Schools

It is imperative for schools to carefully read and understand the guidelines provided by the CBSE. Collecting accurate student data and submitting it correctly is of paramount importance. By doing so, schools contribute to the smooth conduct of examinations and reduce the need for post-results corrections in students’ personal data.

Moreover, schools play a crucial role in ensuring that the subjects offered align with the CBSE’s scheme of studies. This alignment not only provides a structured educational experience but also ensures that students receive appropriate question papers during examinations.

Support and Queries

For any queries or assistance during office hours, schools can visit the CBSE contact us page at https://www.cbse.gov.in/cbsenew/contact-us.html. This resource can prove invaluable in resolving doubts and obtaining the necessary support.

Special Consideration for Schools with Conditional Approvals

Schools that have received conditional approvals under various categories in SARAS (School Affiliation Requisition and Approval System) and have not yet submitted compliance are provided with a special provision. These schools will be allowed to fill the List of Candidates (LOC) for the 2024 examinations. The stipulated period for submitting compliance will be extended and communicated to them. However, failure to submit compliance within the extended period will result in these schools being barred from filling the LOC for the 2025 examinations.

Fee Structure

The CBSE has established a fee structure for different categories of students and subjects. Here is an overview of the fees:

Category	Fees
Regular candidates (Category ‘FS’) (Up to 5 subjects)	Rs. 1500/- per candidate
Regular candidates (Category ‘FS’) (More than 5 subjects)	Rs. 5000/- per candidate
Regular candidates (Category ‘FS’) (More than 5 subjects with late fee)	Rs. 10,000/- per candidate
Fail/Essential Repeat candidates (Category ‘ER’) (Per subject)	Rs. 300/- per candidate
Fail/Essential Repeat candidates (Category ‘ER’) (Additional subjects)	Rs. 1000/- per candidate
Fail/Essential Repeat candidates (Category ‘ER’) (Additional subjects with late fee)	Rs. 2000/- per candidate
Practical Fee (India and Nepal) (Per practical subject)	Rs. 150/- per candidate
Practical Fee (Schools abroad) (Per practical subject)	Rs. 350/- per candidate
Visually Impaired candidates (Classes X and XII)	Exempted from examination fees

Important Dates

• The last date for submitting LOC data without late fee is 18.08.2023 (Friday) -19.09.2023.
• With a late fee of Rs. 2000/-, the last date for submitting LOC data is 19.09.2023 (Tuesday) – 25.09.2023.

Payment Methods

(A) Fees for all activities are accepted only through the following digital payment modes:

In India:

• Debit Card
• Credit Card
• NEFT
• RTGS
• Digital Fee Wallet*

Outside India:

• Debit Card
• Credit Card
• SWIFT
• Digital Fee Wallet*

*Digital Fee Wallet: CBSE has introduced a Digital Fee Wallet system, allowing schools to top up their wallets for automatic fee deduction after data finalization.

Important Considerations

• Before payment, schools can print the List of Candidates (LOC) as a checklist. Once the fee is paid, the final LOC will be printed, and no further corrections can be made.
• For schools situated outside India, it is advised to complete all processes, including fee payment, well before the last date due to SWIFT updation delays.

Student Categories for LOC

The CBSE has categorized students into three categories for the LOC:

(A) Regular candidates (Category ‘FS’): Bonafide students appearing for the examination for the first time. (B) Fail/Essential Repeat candidates (Category ‘ER’): Students who failed the previous year or need to repeat certain subjects. (C) Improvement of Performance candidates (Category ‘I’): Students who have passed the examination and wish to improve their performance in the subsequent year.

It is crucial for schools to categorize students correctly in the LOC to avoid result calculation errors.

Steps for Online Submission of List of Candidates (LOC) Details

The process of online submission of List of Candidates (LOC) details involves several sequential steps that need to be followed by schools. These steps are essential to ensure accurate and error-free data submission for the upcoming CBSE examinations. Here is a breakdown of the steps involved:

Step 1: Updation/Submission of Data on the OASIS Portal

• Schools need to update and submit student data on the OASIS portal.

Step 2: Health and Physical Education Data Submission on the HPE Portal

• Schools should submit Health and Physical Education data on the HPE portal.

Step 3: Registration on the LOC Portal

• Schools need to register on the LOC portal.

Step 4: Login

• Only registered schools are permitted to log in.

Step 5: Checklist Printing of Last Year’s Registered Candidates of IX & XI

• Schools should print a checklist of last year’s registered candidates of Class IX and XI from the portal.

Step 6: Checking of Checklist and Correction to be Marked on Checklist

• Schools need to check the checklist for accuracy and mark corrections as necessary.
• Corrections may include candidate details, addition of candidates, deletion of candidates, corrections in photographs, and more.

Step 7: Updation of Corrections on the LOC Portal

• Corrections marked on the checklist need to be updated on the LOC portal.

Step 8: Checklist Printing of List of Candidates (LOC Submission) – Class X / XII

• Schools should print a checklist of List of Candidates (LOC Submission) for Class X / XII from the portal.

Step 9: Uploading of Photographs & Signature

• Schools need to upload photographs and signatures of candidates.

Step 10: Finalization of Data

• Schools should finalize the submitted data after ensuring all corrections have been made.

Step 11: Fee Payment

• Schools need to make the required fee payment.

Step 12: Printing of Final List of Candidates (LOC )

• Schools should print the final List of Candidates (LOC Submission) after confirming accuracy.

Additional Information:

• Schools should carefully check candidate details, subject codes, subject names, and photographs against the original Admission and Withdrawal Register (AWR).
• Corrections, additions, and deletions of candidates should be made as necessary.
• Photographs should be uploaded as per the specified format, with the name of the student and date of photograph indicated on the image.
• The finalization of data means that no further corrections, deletions, or additions can be made in the submitted data.
• The fee calculation is based on the date of data finalization.
• The final list should be signed by the candidate, mother, and father to confirm accuracy.

Guidelines for Uploading Photographs for CBSE Examinations

When uploading photographs for CBSE examinations, it’s important to adhere to specific guidelines to ensure the images are of high quality and meet the required standards. Here are the detailed instructions for uploading photographs:

Photo Specifications:

• Photos should be in full color and high quality to avoid visible pixels.
• Photos must have been taken in the last 6 months.
• The subject’s head should be positioned directly facing the camera, centered, and composing 80% of the image.
• The photo should capture from slightly above the top of the hair to the middle of the chest.
• The subject should have a natural expression, and smiling is allowed.
• The subject must be in clear focus and distinguishable from the background.
• Solid color backgrounds are recommended.
• The subject’s eyes must be open and looking at the camera.
• Tinted glasses should not be worn unless for daily medical purposes.
• The individual’s full face must be clearly visible.

Uploading Instructions:

Single Photo Scanning Method:

1. Scan the candidate’s photograph and save it as a jpg file.
2. Ensure that the photo size is within the passport size limits and does not exceed 40 kb.
3. Save the photograph with the candidate’s registration number.
4. Collect all photographs in one folder.
5. Log in to the CBSE website’s Registration/LOC portal.
6. Go to the photo upload option.
7. Select the class for which the photograph is to be uploaded and generate the list.
8. Click on the browse button provided against each candidate.
9. Select the photograph from the folder and click on the upload button.
10. Repeat the above step for all photos.

Multiple Photo Scanning Method:

1. Ensure that all photos are of the same size.
2. Create boxes (for 4 or 5 photos in a row) on a plain paper and paste the photos in the boxes, then scan the page.
3. Open the scanned jpg file in an image editing software.
4. Resize the complete image to 1500×1200 pixels.
5. Select one candidate’s photo from the scanned image and copy it.
6. Open a new file in the image editor and paste the selected photograph.
7. Save the new file as a jpg file in the photograph folder, naming it with the candidate’s registration number.
8. Repeat this step for all available photos on the sheet.
9. Log in to the CBSE website’s Registration/LOC portal.
10. Go to the photo upload option.
11. Select the class for which the photograph is to be uploaded and generate the list.
12. Click on the browse button provided against each candidate.
13. Select the photograph from the folder and click on the upload button.
14. Repeat the above step for all photos.

Additional Information:

• A checklist with photographs can be generated to verify that all photos are correctly uploaded.
• Corrections to photos can be made by re-uploading the photograph.
• Photos can be changed until the data is finalized.
• After data finalization, photos cannot be changed.

Guidelines for Subject Selection and Course Structure in Class IX and X

Class IX and X form an integrated course. Students are required to study subjects in accordance with the following guidelines:

1. Compulsory Language Subjects:
   • Choose either Hindi Elective or Hindi Core OR English Elective or English Core as Subject 1.
   • Choose any one Language from Subject Group – L (Language other than the one chosen at Subject 1) as Subject 2.
2. Academic Elective Subjects (Group-A):
   • Choose any one subject from the Academic Elective Subjects (Group-A) as Subject 3.
   • Choose any one subject from the Academic Elective Subjects (Group-A) as Subject 4.
   • Choose any three subjects from the Academic Elective Subjects (Group-A) as Subject 5.
3. Skill Subjects (Group-S):
   • Choose any three subjects from the Skill Subjects (Group-S) as Subject 5.
4. Additional Subject (Optional):
   • Choose any one subject from the Additional Subject (Optional) as Subject 6. This subject can be from any group not chosen above.
5. Subjects of Internal Assessment (Regular Candidates):
   • Choose Subject 7 – Work Experience (500).
   • Choose Subject 8 – Health & Physical Education.
   • Choose Subject 9 – General Studies (503).

Important Instructions for Subject Combination Selection in Class XI and XII

Here are the key instructions to follow when selecting subject combinations for Class XI and XII:

1. Language Requirement:
   • Hindi or English must be one of the two languages studied in classes XI and XII.
   • Both Hindi and English can be offered simultaneously.
   • In Hindi and English, two courses are offered. Students can choose between Hindi Elective (Code 002) or Hindi Core (Code 302), and English Elective (Code 001) or English Core (Code 301). The same language cannot be offered at both Core and Elective levels.
2. Main Subjects:
   • The first 5 subjects filled in the online registration system/mark sheet are considered as Main subjects.
3. Subject Replacement:
   • If a student takes 6 subjects and fails in one of the first five subjects, the failed subject can be replaced by the 6th subject, provided either Hindi or English remains as one of the main five subjects.
4. Percentage Calculation:
   • CBSE does not calculate or provide the percentage for candidates who take 6 subjects. Institutions/universities/employers calculate the percentage as per their norms.
5. Subject Approval:
   • Only subjects for which CBSE approval has been obtained can be offered by the school to the students.
6. Scheme of Studies:
   • Schools must adhere to the prescribed scheme of studies available on the CBSE website.
7. No Stream Concept:
   • CBSE does not have predefined streams. Students can choose subjects based on the scheme of studies and their interests.
8. Concessions for CWSN Candidates:
   • For concessions to Children With Special Needs (CWSN) candidates, refer to the framework and guidelines.

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The LOC submission is an important step in the preparation and organization of the CBSE Board’s Examinations. By following the guidelines carefully, schools can ensure that the LOC data is submitted accurately and on time.